MINUTES OF THE REGULAR MEETING OF THE TOWNSHIP OF
LARDER LAKE HELD IN THE COUNCIL CHAMBERS ON
MONDAY, December 17th, 2007

Reeve: John Roddick
Councillors:



Patricia Bodick
Maurice Charbonneau
Richard MacPhail
Regrets: Tommy Owens

  1. Disclosure Pecuniary of Interest: No disclosure of pecuniary of interest was made at this point.

  2. Confirmation of Minutes of December 11th, 2007 Meeting:

    Moved by: Maurice Charbonneau  
    Seconded by: Richard MacPhail Motion #1

    That the minutes of the meeting held on December 11th, 2007 be adopted as circulated.

    Carried

  3. Committees and Delegations: None in attendance.

  4. Report of Committee:

    1. Larder Lake Ski Club: Discussion took place regarding the anticipated date for the hill to be open. The Clerk-Treasurer reported to council that there have been problems with the camera at the top of the hill and therefore it will be necessary to hire someone to be a “Spotter” for the tow at the top of the hill.

    2. Larder Lake Skating Rink: The Clerk-Treasurer reported to council that the preparation of the ice is going well and the rink should be open to the public in the next few days.

    3. Public Works: Maurice Charbonneau inquired about the repairs to the backhoe. The Clerk-Treasurer reported to council that most of the repairs have been completed; however, repairs to the rear axle are necessary.

  5. Communications and Letters:

    1. Ministry of Natural Resources – Project Proposal for the Larder Lake Dam and Raven Lake Dams

      Reeve, John Roddick, explained the dam project to council. He explained that the Ministry of Natural Resources is referring to a study that was completed in 2002. He stated that he would like to speak to the Ministry of Natural Resources to see exactly what modifications are being planned by the Ministry.

  6. Unfinished Business:There was no unfinished business to be addressed.

  7. New Business:

    1. To pass a motion authorizing the termination of the contract with the Mearie Group, the carrier for the Employee Benefit Plan.

      Moved by: Patricia Bodick  
      Seconded by: Richard MacPhail Motion #2

      That Council hereby authorizes the termination of the contract with the Mearie Group as carrier for the Employee Benefit Plan.

      Carried

    2. To pass By-law No. 1184-07 authorizing the Township of Larder Lake to enter into an agreement with Sirius Benefit Plans as the carrier for the Employee Benefit Plan.

      Moved by: Richard MacPhail  
      Seconded by: Maurice Charbonneau Motion #3

      That By-law No. 1184-07 being a by-law authorizing the Township of Larder Lake to enter into an agreement with Sirius Benefit Plan to be the carrier for the Employee Benefit Plan for the Township of Larder Lake is given 1st and 2nd reading.

      Carried

      Moved by: Patricia Bodick  
      Seconded by: Richard MacPhail Motion #4

      That By-law No. 1184-07 being a by-law authorizing the Township of Larder Lake to enter into an agreement with Sirius Benefit Plan to be the carrier for the Employee Benefit Plan for the Township of Larder Lake is given 3rd and final reading.

      Carried

    3. To pass By-law No. 1185-07 regarding the Delegation of Authority.

      Moved by: Maurice Charbonneau  
      Seconded by: Richard MacPhail Motion #5

      That By-law No. 1185-07 being a by-law to adopt and maintain policies with respect to the delegation of powers and duties for the Township of Larder Lake is given 1st and 2nd reading.

      Carried

      Moved by: Patricia Bodick  
      Seconded by: Richard MacPhail Motion #6

      That By-law No. 1185-07 being a by-law to adopt and maintain policies with respect to the delegation of powers and duties for the Township of Larder Lake is given 3rd and final reading and passed.

      Carried

    4. To pass By-law No. 1186-07 regarding the Accounting and Transparency Policy.

      Moved by: Richard MacPhail  
      Seconded by: Maurice Charbonneau Motion #7

      That By-law No. 1186-07 being a By-law to adopt and maintain policies with respect to the Accountability and Transparency for the Township of Larder Lake is given 1st and 2nd reading.

      Carried

      Moved by: Patricia Bodick  
      Seconded by: Richard MacPhail Motion #8

      That By-law No. 1186-07 being a By-law to adopt and maintain policies with respect to the Accountability and Transparency for the Township of Larder Lake is given 3rd and final reading.

      Carried

    5. To pass a motion to authorize the 2007 annual GIC investment.

      Moved by: Maurice Charbonneau  
      Seconded by: Richard MacPhail Motion #9

      That Council hereby approves the 2007 investment amount of $25,000 to be invested into a GIC, to provide for future capital requirements.

      Carried

    6. To pass a motion to terminate the agreement for the Property Standards Officer between Gaetan Rivest and the Township of Larder Lake.

      Moved by: Patricia Bodick  
      Seconded by: Maurice Charbonneau Motion #10

      That Council hereby authorizes the termination of the agreement between Gaetan Rivest and the Township of Larder Lake to be the Property Standards Officer for the township effective immediately.

      Carried

    7. To pass a motion for council to go In-camera

      Moved by: Richard MacPhail  
      Seconded by: Maurice Charbonneau Motion #11

      To pass a motion for council to "Go In-Camera" to discuss financial and employee related issues.

      Carried

    8. That Council hereby approves a motion to come “Out of Camera”.

      Moved by: Patricia Bodick  
      Seconded by: Maurice Charbonneau Motion #12

      That Council hereby approves a motion to come “Out of Camera”.

      Carried

    9. During the in-camera meeting, discussion took place between council regarding the possibility of giving a bonus in the form of a one-time payment to Neil Albright and Alvin Hack for their excellence in their work efforts and cost saving efficiency over the past eight months. Councilor Patricia Bodick objected to the suggestion because complaints regarding payments of this nature to employees were received in the past. The remaining council members felt that the bonus payment was warranted because the Works Department has achieved a high level of efficiency with a reduced number of employees. It was also stated that the employees have demonstrated ways to reduce costs. All agreed that the payment of such bonuses would not be an item that would be guaranteed in future years. It was agreed that a motion be prepared authorizing the one-time payment of the bonus to Neil Albright and Alvin Hack.

      Moved by: Maurice Charbonneau  
      Seconded by: Richard MacPhail Motion #13

      That Council hereby approves a one-time payment of a bonus to Neil Albright and Alvin Hack for their excellence in their work efforts and cost efficiency over the past year.

      Carried

    10. During the in-camera meeting, the 2006 Audited Financial Statement was presented to council. It was agreed that the Audited Financial Statement would be accepted as presented and the Clerk-Treasurer would make the statement available to all parties interested in reviewing it.

      Moved by: Richard MacPhail  
      Seconded by: Maurice Charbonneau Motion #14

      That Council hereby authorizes the adoption of the 2006 Audited Financial Statements for the Township of Larder Lake as presented.

      Carried

    11. Set date for the next Council meeting.
      The next Council meeting will be held on Tuesday, January 8th, 2008.

  8. To pass By-law to Confirm the Proceeding of Council.

    Moved by: Richard MacPhail  
    Seconded by: Maurice Charbonneau Motion #15

    That By-law No. 1187-07 being a by-law to confirm the proceedings of Council i s given 1st and 2nd reading.

    Carried

    Moved by: Patricia Bodick  
    Seconded by: Maurice Charbonneau Motion #16

    That By-law No. 1187-07 being a by-law to confirm the proceedings of Council is given 3rd and final reading and passed.

    Carried

  9. Adjourn Meeting:

    Moved by: Maurice Charbonneau  
    Seconded by: Richard MacPhail Motion #17

    That since there is no further business that this meeting now be adjourned.

    Carried

_____________________ ______________________
Reeve Clerk-Treasurer

cc. Ross, Pope and Associates

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