MINUTES OF THE REGULAR MEETING OF THE TOWNSHIP OF
LARDER LAKE HELD IN THE COUNCIL CHAMBERS ON
TUESDAY, October 16th, 2007
| Reeve: | John Roddick |
| Councillors:
|
Richard MacPhail Patricia Bodick Maurice Charbonneau |
| Regrets: | Tommy Owens |
Disclosure Pecuniary of Interest: No disclosure of pecuniary of interest was made at this point.
Confirmation of Minutes of September 25th, 2007 Meeting:
| Moved by: | Richard MacPhail | |
| Seconded by: | Maurice Charbonneau | Motion #1 |
Confirmation of Accounts:
| Moved by: | Patricia Bodick | |
| Seconded by: | Richard MacPhail | Motion # 2 |
Committees and Delegations: None in attendance.
Report of Committee:
Larder Lake Ski Club
Patricia Bodick reported she attended an informal meeting for the Larder Lake Ski Club.
She reported that the club was interested in becoming a Registered Charitable Organization
in order to qualify for funds available through the Frog’s Breath Foundation.
The Clerk-Treasurer will provide the club information to aid them in their application.
She reported that the ski club is anticipating that the tow will need to be replaced in the future
and that the cable has a life expectancy of five years.
She also reported that the back door needs repairs and the lights need to be checked.
She reported that arrangements need to be made to turn the water on in the chalet,
the propane system needs to be inspected and the tank refilled and the hill needs to be inspected.
Pat reported that the ski club has converted the hill that housed the tube run
into a hill designated as a hill for snow boarders.
Dave Larocque donated equipment and a driver to complete the project.
Solar powered digital lights were purchased by the club for this project.
Pat advised the club that they should apply for a Hydro One grant t
hat is available to organizations such as the ski club.
The ski club inquired if there has been dollars put aside for future capital projects.
The club has requested that the township look into the possibility of purchasing hydro in bulk.
Discussion took place regarding the availability of a financial statement from the club.
The club also requested that the white trailer be moved down to the tow area to provide a
First Aid Station and a warming station for skiers.
It was decided that the trailer would be moved December 1, 2007
and that Pat would ensure that the area to which the trailer was to be moved be marked.
The Ski Club has reported that there were 98 memberships sold for the 2007 season.
Council also advised that an advertisement be prepared in order to sell the used tubing equipment.
Youth Centre: Patricia Bodick reported that an interview took place with one of the applicants who submitted a resume and that the other applicant withdrew her interest in the position. A decision will be made in the next few days as to whether the individual will be hired for the position. Discussion took place regarding the quality of the program to be presented and that parental involvement was desired to make the program a success. Therefore there will be a meeting held on Monday, October 22nd, 2007 at 7:00 pm at the Larder Lake Recreation Centre. The date and time of this meeting will be included in the October newsletter. Maurice Charbonneau requested that he be advised of any future interviews to take place so that he may attend.
Raven Beach Park:
Maurice Charbonneau reported that there was debris left on the ground outside the office
of the park and that the old lawn tractor was not properly put away for the winter season
by the current park operator.
John Roddick recommended that the contract to operate the park be reviewed.
It was agreed that the position of Park Operator be advertised in the newspaper,
the township’s website and the township newsletter.
It was agreed that the successful applicant be selected via a tender process
and that the applicants should submit a proposal describing how they would run the park.
It was agreed that prior to the park opening in the spring the lot lines should
revised and the lots should be renumbered
Pat Bodick reported that she has received several requests
from visiting hunters regarding the availability of campsites in the fall.
It was suggested that the township might leave the park open next fall
on a trial basis to serve this potential market.
Communications and Letters:
Charlene Stevens – Letter of Resignation as Webmaster for the Larder
Lake Website.
The letter was read by council and all agreed that the position of Webmaster
would be advertised in the next newsletter and on the website.
Charlene Stevens – Suggestion to place a Community Bulletin Board
on the property of the Information Centre.
It was agreed by council that this was a valid suggestion,
however the bulletin board would not be erected until the lot was completely landscaped.
Invitation from the Kirkland & District Community Development Corporation
to attend the Annual Meeting, Thursday, October 25th, 2007.
The invitation was presented to council,
however there is no one available from council to attend the meeting.
Request from Larry and Huguette Torresin to purchase the property
on the south side of their property at 38 Godfrey Street.
Council agreed that all requests to purchase commercial and industrial property
from the township should be accompanied with a proposal of intended use from the party
making the request. The proposal is to outline to council the intended use of the property
should the sale be authorized and as a result council will be able to make the decision
in the best interest of the community.
The Clerk-Treasurer was instructed to prepare a letter advising Larry and Huguette Torresin
of this requirement.
Unfinished Business:
Update on Application of Consent (second) submitted by Marie Cliche.
The Clerk-Treasurer advised council that the letters to the property owners adjacent to the property to be severed need to be sent out.
Update on Application of Consent for Richard William Young and David Raymond Boucher.
The Clerk-Treasurer advised council that she received an objection to the application however she is confident that the objection will be withdrawn once the concerned individual receives additional information.
Agreement between Stephanie Osgerby-Bishop and The Township of Larder Lake to operate a bakery and catering service in the Larder Lake Recreation Centre.
A draft agreement was approved by council and presented to Ms. Osgerby-Bishop for her review. It was agreed that the amount of liability insurance required by Ms. Osgerby-Bishop would be changed from $2,000,000 to $1,000,000. Ms. Osgerby-Bishop would then review the draft and advise the Clerk-Treasurer if she was in agreement with the remaining terms. If all other terms of the agreement were acceptable then Ms. Osgerby-Bishop was to advise the clerk and the formal agreement could be signed.
New Business:
To pass a motion for the partial payment of the holdback due to Pedersen Construction in the amount of $57,894.31.
| Moved by: | Maurice Charbonneau | |
| Seconded by: | Richard MacPhail | Motion # 3 |
To pass a motion for council to go In-camera
| Moved by: | Patricia Bodick | |
| Seconded by: | Maurice Charbonneau | Motion #4 |
That Council hereby approves a motion to “Out of Camera”.
| Moved by: | Richard MacPhail | |
| Seconded by: | Maurice Charbonneau | Motion #5 |
Set date for the next Council meeting.
The next Council meeting will be held on Tuesday, October 30th , 2007.
To pass By-law to Confirm the Proceeding of Council.
| Moved by: | Patricia Bodick | |
| Seconded by: | Richard MacPhail | Motion #6 |
| Moved by: | Maurice Charbonneau | |
| Seconded by: | Richard MacPhail | Motion #7 |
Adjourn Meeting:
| Moved by: | Patricia Bodick | |
| Seconded by: | Maurice Charbonneau | Motion #8 |
| _____________________ | ______________________ |
| Reeve | Clerk-Treasurer |
cc. Ross, Pope and Associates